Administrative Assistant Marble Head MA

Administrative Assistant

JOB SUMMARY:

This position is responsible for coordinating and managing the day-to-day office activities required by the Real Estate/Operations Manager and Sales Staff and all other activities listed below for this market. This position also responsible for assigning, routing and scheduling all advertising copy installs, receiving and storing of materials.

ESSENTIAL FUNCTIONS:

Provides support including composing/typing correspondence, memorandums and reports; preparation of graphs and charts; processing payment of all bills, preparing leases and sales contracts as well as telephone contact with both clients and subcontractors.

Coordinates and manages typed materials such as documents, reports, spreadsheets, etc., and special projects directed by Sales and Real Estate Managers. Also maintains all Real Estate and Sales Department filing. Limited typing contracts, photo-sheets and proposals.

Processes all monthly “Lease Change Forms” and coordinate monthly percentage reports, expired and suspended lease audits.

Updates and maintains current rental, future increases, expiration date, real estate taxes, parcel I.D., license fee, meter number, occupancy, revenues, D.E.C., latitude/longitude, and zip codes as defined by Sarbane-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems; 3) Current/future inventory management system.

Interact with Account Executives in the day to day activities to ensure a successful outcome to client needs.

Maintain completions records of all copies installed.

Work with sub-contractors when necessary to ensure copy installation in the markets.

Coordinate delivery of materials to facility as well as building and delivery of extensions and sections.

Input all completed work for rotation and posting.

MINIMUM QUALIFICATIONS:

Knowledge of Windows Software such as Microsoft Office 98 and 2000, Microsoft Outlook, Excel, and PowerPoint and Oracle Database Operation

Must be professional in appearance and manner. Must be able to multi-task and be extremely detail-oriented. Must be able to speak articulately with clients, lessors, etc., on the telephone with complete personal and professional integrity.

Must successfully pass a background check

PHYSICAL/MENTAL DEMANDS, ENVIRONMENT:

Sitting, walking, standing, speaking, hearing, reading, kneeling, lifting, carrying up to 30 lbs., multiple concurrent tasks, frequent interruptions, mathematical skills, verbal and written communication, detailed work, and confidentiality.

EQUIPMENT USED:

Personal computer, laser printer, FAX machine, photocopier

ADDITIONAL FUNCTIONS:

Supports and exhibits behavior consistent with the sales and service philosophy of CBS Outdoor, Inc.

Acts with diplomacy as a representative of CBS Outdoor, Inc., and the Real Estate /Operations Department.

Performs other related duties as required.

Handles all charting, P&D, manager approvals of Boston Sales Contracts.

Will asset Sida Hok in Sales for the New Hampshire market/North East Non Metro

CBS Corporation offers a comprehensive benefits
program designed to meet the different needs of
the employees in a variety of circumstances.
Employees have the opportunity to choose from
several options for healthcare and other insurance
coverage. These coverage options include: *
Medical * Dental * Life Insurance * Short Term and
Long Term Disability * Flexible Spending Accounts

Cancer Care Insurance * Long Term Care Insurance

Qualified Transportation Program * 401k Program.
Most benefits become effective on your date of
hire and can be changed each year as your health
and benefit needs change. We also offer a variety
of resources and services to our employees,
including: * Health Advocate Services * Employee
Assistance Program * Emergency Back–Up Child and
Elder Care

Welcome!

CBS Outdoor is North America's most diversified out-of-home media provider!

CBS Outdoor Inc. is one of the largest outdoor advertising companies in the world, with products ranging from billboards (bulletins, posters, and walls) to mall, transit and bus advertising display faces. The company operates the advertising facilities for an array of partners including the New York Subway System and Sports arenas. In the last few years the Company has deployed several digital signage networks, both on traditional billboards and in other venues. CBS Outdoor's NA footprint extends throughout the US, Canada and Mexico; the Company's international division has a major presence throughout Europe, and now in South America. The Company has operations in top 100 United States markets 13 of the 15 largest Canadian markets and 44 of the largest 45 markets in Mexico.

CBS Collegiate Sports Properties provides stadium advertising and broadcasting services to major colleges and universities.

CBS Outernet provides advertising opportunities, along with content to major grocery store chains, GameStop store locations, and other retailers.

These entities provide a wide array of career opportunities in all facets of the outdoor advertising business, from:

Selling the various media forms;

to marketing/creative functions including company promotion and client campaigns;

to scheduling and posting on advertising structures; and,

to providing general, administrative, technical or real estate support to the overall operation.

CBS Outdoor recruits and hires without regard to race, color, sex, national origin, religion, age, marital status, sexual orientation, gender identity, gender expression, disability, veteran's status or height or weight or any other characteristic protected by law (EOE/AA).

Powered by: GON